Fleet maintenance is volume work. Every PM, every DOT inspection, every breakdown gets a write-up. When you're running 50–500 units, documentation quality slips first — and that's when compliance fines, missed warranty claims, and repeat failures pile up.
MTQ Now turns your tech notes into professional PM reports, DOT findings, and vehicle condition reports in 30 seconds. Same quality. Every unit. Every time.
The Real Problem
Fleet managers live and die by documentation. DOT audits, warranty recovery, breakdown patterns — it all traces back to what the tech wrote. When "PM done, no issues" is the standard, you're flying blind.
"Inspected, passed." That's not a DOT inspection record. Auditors want to see every system checked, every measurement documented, and every deficiency noted — even the ones you fixed.
When you're doing 20 PMs a day, documentation is the first corner to cut. But sloppy PM records mean missed patterns, missed warranty claims, and trucks that come back 2 weeks later.
Manufacturers require detailed failure narratives. "Water pump leaking" doesn't recover $1,800 in parts and labor. Documented symptoms, mileage, inspection history, and failure mode does.
When every write-up is different and most say almost nothing, you can't spot trends. That unit with 3 brake jobs in 6 months? Nobody noticed because the documentation was trash.
See the Difference
PM B DONE. OIL AND FILTERS CHANGED. BRAKES OK. TIRES OK. NO LEAKS. LIGHTS ALL WORK. GOOD TO GO.
⚠️ No measurements. No brake pad percentages. No tire depths. No fluid conditions. If DOT audits this or the truck breaks down next week, this PM record proves nothing.
Document Types for Fleet
Pick a type or let AI auto-detect. 30 seconds per unit.
Detailed preventive maintenance findings with measurements, fluid conditions, and inspection checklist results.
Annual / periodic inspection documentation with system-by-system findings and compliance status.
Roadside or in-shop emergency repair documentation with root cause, repair performed, and return-to-service status.
Unit check-in/check-out documentation with deficiencies, upcoming service needs, and overall condition rating.
Detailed failure narrative with symptom, mileage history, and repair documentation for manufacturer warranty recovery.
Documentation of why a unit is OOS, what's needed to return to service, and estimated timeline.
How It Works
Your tech walks around the truck, talks through the findings. MTQ Now turns that into a professional PM report or inspection document with every measurement, every finding, every CYA line.
Walk around the unit during or after the PM. Describe what you found, what you serviced, what needs attention. Just talk naturally.
MTQ Now structures your findings into a proper PM report or inspection document — measurements, conditions, recommendations, CYA language.
Copy into your fleet management system, print for the unit file, or email to the fleet manager. Next unit.